The Graduate College provides funding assistance to graduate students who present their research/graduate work at competitive/juried conferences, meetings, symposia and similar professional or academic gatherings. The funds are allocated by the GSS Travel Funds Committee to deserving applications in four cycles throughout each fiscal year. The funds are competitive. We receive far more applications than we can financially support. 

Applications must be submitted during the cycle in which your travel occurs before the cycle deadline. This may mean that you are submitting your application before traveling. Applications will be reviewed immediately following the cycle deadline. Applications submitted in the incorrect cycle or without all necessary documentation will be voided. You must be a current student during the travel to be reimbursed. Submissions for travel happening after a student has graduated will be voided and not considered. 

Here are the funding cycles:

Cycle Travel Dates Application Opens Application Closes Applicants Will Be Notified By*
Cycle 1 July 1 - September 30, 2023 July 3, 2023, at 8am September 5, 2023, at 5pm September 26, 2023
Cycle 2 October 1 - December 31, 2023 October 2, 2023, at 8am December 4, 2023, at 5pm December 12, 2023
Cycle 3 January 1 - March 31, 2024 January 8, 2024, at 8am

March 4, 2024, at 5pm

March 18, 2024
Cycle 4 April 1 - June 30, 2024 March 11, 2024, at 8am April 8, 2024, at 5pm April 22, 2024

*Dates of notification are subject to change 

GSS/Graduate College Presentation Travel/Virtual Conference Funds are submitted and processed strictly electronically via the University Workflow system. Please read all instructions prior to submitting your application and be sure to download and fill out the Itemized Travel Expenses form to attach to your funding application, converted to a PDF format.  

If you have any additional questions about GSS/Graduate College Presentation Travel Funds, please contact the committee chair(s)


Itemized Travel Expenses Example
Item cost Notes
Cost of round-trip coach airfare N/A Mark N/A if not flying
Cost of ground transportation (rideshare costs, mileage, etc.)
  • Iowa City to Minneapolis - 302.2 miles
  • Minneapolis to Iowa City - 302.2 miles
  • TOTAL mileage: 604.4 miles.
  • Mileage for FY23-24: 0.327/mile if trip > 100 miles.
  • 604.4 miles*0.327/mile = $197.64
Mark N/A if you will not have any cost of ground transportation. For mileage calculations, please visit

3 nights

First night: $133/night

Second night: $145/night

Third night: $145/night

Total cost: $423

Split with another student: $423/2 = $211.5


Please detail number of days and rate per day

Meal estimation (as I have not attended the conference yet)

Meal per diem in Minneapolis for FY23: $79/day

4 days*$79/day = $316 estimation

Please note that we do not cover alcohol expenses. For per diem for meals, please visit
Conference Registration $250 conference registration Please note that we do not cover membership fees, optional lunches/meetings/excursions
Misc. Costs
  • $78 poster printing
  • $20 poster tube
Please itemize (ex. Visa procurement)
Applied Funding
  • $300 Audrey Qualls
  • GPSG funding (pending)
Please itemize (ex. Audrey Qualls, GPST
TOTAL COST OF TRAVEL $845.14 Pending application for GPSG (up to $500)

Math: 197.64 + 211.5 + 316 + 250 + 150 + 20 = $1,145.14 (travel costs)

$1,145.14 - $300 (funding awarded) = $845.14

*Please convert to a PDF before uploading with application