With funds from the Graduate College, The Graduate Student Senate administers travel funding assistance to pay a portion of both domestic and international travel expenses for graduate students who must travel for the completion of a graduate project. The project can be research, scholarship or a creative activity required by your degree program. This includes research (archive usage, equipment usage off site), interviews (research related), investigation (for a book writing), on location filming or performance, etc. The funds are allocated by the GSS Travel Funds Committee to deserving applications at four deadlines throughout each fiscal year. 

Some activities that DO NOT qualify for this funding are paper/poster presentations (see GSS/Graduate College Presentation Travel Funds instead), internship travels, job interviews, doing a study abroad class, academic exchange program, etc. If you are attending a workshop or a summer study program, you need to demonstrate that it is necessary to require the specific skills or knowledge for your thesis/dissertation. 

If your travel qualifies for the GSS/Graduate College Presentation Travel Funds Award, it will not qualify for this award. Applications will be reviewed on a rolling basis. You must be a current student to be reimbursed. Graduating students must submit their applications at least one month before the last day of classes in the semester they are graduating and should reach out to the committee chairs after submitting.  

Application Requirements

  1. A letter from your academic advisor or DGS confirming that your travel is necessary for your research. To qualify for this award, you must provide evidence that your travel is necessary to your research, which can be in the form of a letter or email from your adviser (must be submitted in .pdf form and attached to the application). 

  1. Description of proposed travel, financial need, and why travel is academically necessary 

  1. Itemized Travel Expenses form converted to a PDF format 

Otherwise, general instructions and guidelines are the same as for the GSS/Graduate College Presentation Travel Funds. Please look over the directions carefully before you apply for the GSS/Graduate College Degree Related Travel Award. The application can be found here.

This application is on a rolling application cycle. 

Award Amounts

  • Up to $500 for travel within 300 miles of Iowa City
  • Up to $750 for travel in the lower 48 states of the United States greater than 300 miles from Iowa City
  • Up to $1,000 for travel to Hawaii, Alaska, or international travel

If you have further questions, please contact the committee chair(s).

Please be aware that a graduate student may receive this award once throughout a given graduate program course.

 

Itemized Travel Expenses Example
Item cost notes
Cost of round-trip coach airfare O'Hare to Heathrow (Chicago to London): $1,049.64 Mark N/A if not flying
Cost of ground transportation (rideshare costs, mileage, etc.)

Iowa City to O'Hare - 219 miles

O'Hare to Iowa City - 219 miles

TOTAL mileage: 438 miles

Mileage for FY23-24: 0.327/mile if trip > 100 miles

438 miles * 0.327/mile = $143.23

Tolls to and from O'Hare: $23.40

1 week pass for public transportation (London): $50

TOTAL GROUND TRANSPORTATION: $216.63

Mark N/A if you will not have any cost of ground transportation.

For mileage calculations, please visit https://ap-purchasing.fo.uiowa.edu/travel/domestic-travel#mileage

Lodging

6 nights

Each night: $42/night

Total cost: $252

Please detail number of days and rate per day
Meals

Meal estimation (I have not traveled yet)

Per diem for London: $171/day; I will not be requiring this much. Say, $45/day

$45/day * 7 = $315

Please note that we do not cover alcohol expenses. For per diem for meals, please visit https://ap-purchasing.fo.uiowa.edu/travel/domestic-travel
Entry Fees

Bath Abbey $8

Shakespeare's Globe $20

TOTAL = $28

Entry fees for festivals, museums, library special collections, and other locations necessary for degree completion
Misc. Costs N/A Please itemize (ex. Visa procurement)
     
Applied Funding
  • $1,000 International Scholarship
  • Departmental reimbursement (pending)
Please itemize (ex. Audrey Qualls, GPSG, CGRER, departmental reimbursement or award)
TOTAL COST OF TRAVEL $861.27 Pending departmental reimbursement (up to $400)

Math: 1,049.64 + 216.63 + 252 + 315 + 28 = $1,861.27 travel costs

$1,861.27 - $1,000 (funding awarded) = $861.27 remaining balance

*Please convert to a PDF before uploading with application